Dear Marijuana Software Users,

We want to inform you of an important compliance update affecting how sales are reported to METRC through Marijuana Software.

This update will go live tonight at close of business (May 30, 2025).

🔧 How METRC Reporting Will Work Going Forward

If you assign an employee-specific METRC API key to an employee record, the system will use that key when reporting sales to METRC. Here's how this impacts each part of the system:

1. Sales from the POS Screen:
   When a sale is closed and automatically reported to METRC, it will now report under the METRC API key of the employee who was logged in at the time of sale.

2. Upload Sales to METRC Page:
   Sales uploaded from this page will report under the API key of the employee who presses the "Upload Sales to METRC" button, regardless of which employee originally completed the sale.

3. METRC Sales Reconciliation Tool:
   When using the reconciliation tool to report new sales or update existing receipts, the API key of the employee who pushes the button will be used—even if that employee did not complete the original sale.

⚙️ What Happens if You Don’t Assign API Keys?

If no employee-specific METRC API key is applied, the system will default to using the facility-level METRC API key—just as it always has. This ensures your system will continue to function as expected while you transition to the new setup.

🔐 Additional Privacy Update

Per updated OLCC guidance, patient card numbers are now obscured on the Sales page to help protect patient privacy.

💬 Questions?

We’ll be available tomorrow morning and early afternoon to support you with any questions or help setting up employee API keys.

Thank you for adapting with us to meet the latest compliance standards.
As always—we grow with you. 🌿

Warm regards,
The Marijuana Software Team